27 Top Office Management Software, Systems, and Tools for Effortless Efficiency
Effective office management involves juggling various tasks and responsibilities, which has become increasingly complex with the rise of remote work. Many Office Managers now rely on digital tools to achieve their objectives efficiently. Office management software is designed to streamline your responsibilities, freeing up mental space to focus on your to-do list.
The role of an Office Manager could aptly be described as a “Jack (or Jill) of All Trades.”
What is Office Management?
Office management entails the oversight and enhancement of an office’s logistics to support all employees within an organization. As an Office Manager, you handle diverse roles—from scheduling and financial management to office shopping and much more.
The effectiveness of an Office Manager often hinges on the tools and software they use. But how do you choose the right ones?
Here’s a roundup of the best office management software systems and tools to make your role as an Office Manager effortlessly efficient.
Top Office Management Software and Tools
WorkTango
Best for: Employee Recognition
WorkTango is a comprehensive employee experience platform that supports goal tracking, live chat, active feedback, and incentives. It features an employee recognition platform that strengthens office culture, allowing employees to send compliments, receive rewards, and genuinely feel appreciated for their hard work.Why it stands out: WorkTango simplifies the creation of a positive work culture, enhancing employee recognition and retention.
Key Features:
- Team-wide social feed for sharing gratitude and recognition.
- Celebrate team achievements with special presentations.
- Reward points for employees that can be exchanged for gifts, experiences, and donations.
- Employee recognition data analytics.
Try WorkTango to show your appreciation for your team’s hard work here.
Wrike
Best for: Task Management
Wrike excels in task management, helping you minimize and prioritize work, streamline projects, accelerate approvals, and more. It’s recognized globally as a premier task management tool.Why it stands out: Wrike is packed with features to simplify task management, including customizable dashboards that prioritize important tasks.
Key Features:
- In-app collaboration tools reduce reliance on emails.
- Various viewing options such as Kanban boards, calendars, and Gantt charts.
- Built-in proofing tools streamline the review process.
- Extensive reporting capabilities.
Discover the benefits of Wrike here.
Deel
Best for: Expanding Your Global Workforce
Deel enhances your Slack integration by adding powerful HR, collaboration, referral, and rewards tools, making it easier to manage a global team.Why it stands out: Deel integrates seamlessly with existing systems, enhancing core HR functions within Slack.
Key Features:
- Enhance your Slack with additional functionalities like referrals, employee recognition, and more.
- Create groups for team bonding and targeted shout-outs.
- Integration facilitates collaboration, referrals, and recognition.
Integrate Deel to enhance your global workforce management here.
Motivosity
Best for: Employee Gift Cards
Motivosity is a platform focused on employee recognition through automated gifting from popular brands.Why it stands out: It allows for instant reward giving, enhancing employee satisfaction and motivation.
Key Features:
- Send digital gift cards instantly.
- Global reward distribution without logistical issues.
- Track and manage employee redemptions and engagement.
Start with Motivosity to easily reward your team here.
Papaya Global
Best for: Hiring Global Employees
Papaya Global simplifies compliance and payroll management for global employees, ensuring you adhere to local laws without hassle.Why it stands out: It removes the complexities of international hiring and payroll processes with expertise in local compliance.
Key Features:
- Use as a global workforce platform or Employer Of Record (EOR).
- Pay employees in over 160 currencies.
- Local support for visas, benefits, and immigration.
Explore how Papaya Global can simplify your global hiring and payroll needs here.
monday.com
Best for: Workforce Communication & Collaboration
monday.com is an all-in-one project management tool that enhances team communication and project tracking through a highly visual and customizable interface.Why it stands out: It offers extensive customization options to improve communication and project management across any team size and industry.
Key Features:
- Customizable boards for project assignment and tracking.
- Collaborative workdocs for collective brainstorming.
- Integration with other tools like Slack and Gmail.
Manage your projects efficiently with monday.com here.
ClearCompany
Best for: Performance Management
ClearCompany provides comprehensive talent management solutions that streamline recruiting and enhance employee performance management.Why it stands out: It offers a seamless recruiting experience with a user-friendly interface and advanced features.
Key Features:
- Advanced applicant tracking system.
- Integrated interview scheduling, candidate messaging, and offer management.
- Comprehensive paperless onboarding.
Optimize your recruiting and performance management with ClearCompany here.
Remote
Best for: Remote Employees
Remote is a platform designed specifically for today’s needs, helping keep employees around the world organized and unified. It offers assistance with hiring, onboarding, payroll, and more, addressing the challenges of international employment.Why it excels: Remote ensures your team, regardless of its size or distribution, feels connected and cohesive.
Noteworthy Features:
- Employer of record services for global hiring.
- Comprehensive system for onboarding, paying, and managing global contractors.
- Centralized payroll management system compliant with international labor laws.
- Assistance with remote relocation.
Embrace global efficiency with Remote by setting up your remote team for success here.
Simpalo Snacks
Best for: Healthy Snack Delivery
Providing healthy snacks in the break room can boost productivity by reducing the time employees spend outside the office for snacks. Simpalo Snacks offers a service to deliver healthy snacks directly to your office or to employees working from home.Why it’s beneficial: It reduces downtime and increases productivity by keeping employees nourished and satisfied within the office environment.
Service Options:
- Snack delivery for office settings.
- Work-from-home snack boxes for remote employees.
Try out Simpalo Snacks and enhance your team’s energy and efficiency here.
Zendesk
Best for: Ticketing System
Zendesk provides a robust and reliable ticketing system essential for efficient operations and customer satisfaction, featuring intelligent routing and optical character recognition (OCR).Why it’s a top choice: Zendesk’s automated system works smartly to streamline customer service operations, allowing for customizations to fit any workflow.
Key Features:
- Intelligent routing and OCR for efficient issue resolution.
- Unified agent interface with full context and history.
- No-code chatbot builder and extensive self-service options.
- Real-time analytics and reporting capabilities.
Optimize your customer interactions with Zendesk’s efficient ticketing solutions here.
ClickUp
Best for: Conducting 360 Reviews
ClickUp is an all-encompassing tool that aids in project management and extensive HR tasks, including 360-degree reviews, making it an indispensable tool for any organization.Why it impresses: It centralizes performance tracking and provides customizable templates for thorough, goal-oriented reviews.
Outstanding Features:
- Integrated performance tracking with customizable review templates.
- Tools for gathering employee feedback through surveys and polls.
- A variety of fields, statuses, and templates to suit any managerial need.
Enhance employee reviews and HR processes with ClickUp here.
OnPay
Best for: Payroll Services
OnPay simplifies payroll and HR management, making it ideal for both small businesses and larger enterprises. It’s known for its affordability and comprehensive service.Why it’s essential: OnPay automates and simplifies payroll processes, allowing you to focus more on strategic business goals.
Core Features:
- Full-service payroll management.
- Automated tax calculations and compliance checks.
- Self-service portal for employees to access pay stubs and tax documents.
- Flexible PTO policies and HR tools.
Streamline your payroll with OnPay’s cost-effective services here.
These tools are specifically selected to cater to the diverse needs of modern office managers, from enhancing remote team connectivity to streamlining payroll processes. By utilizing these tools, office managers can significantly improve their efficiency and focus on driving organizational success.
The Scrum Board
Best for: Fast Progress
Originating in 1993 by Jeff Sutherland, Scrum is a project management methodology that allows organizations—from small car manufacturers to large governmental bodies—to swiftly adapt to change and achieve goals ahead of deadlines. This agile process is driven by one to two-week sprints, daily stand-ups, and a scrum board that visually tracks the progress of departments towards project milestones.Awardco
Best for: Employee Rewards
Awardco delivers a highly optimized, automated, and customizable employee rewards system that enhances company culture and boosts employee retention and satisfaction. This platform allows you to personalize rewards, making each gift meaningful and aligned with your company’s values.
Why we recommend it: Awardco integrates with the world’s largest rewards network, offering an array of events, products, gift cards, and trips.
Prominent Features:
- Personalized gift boxes for holidays and milestones.
- A flexible and enjoyable employee incentive program.
- Global reward distribution and management.
Discover how Awardco can help personalize employee rewards to reinforce your company culture here.
- SwipedOn
Best for: Workplace Management
SwipedOn is a comprehensive workplace management solution that supports over 7,000 workplaces worldwide. This system includes a contactless sign-in app, QR code sign-in, and is fully customizable across multiple locations.
Why it stands out: In an era focusing on data privacy and health safety, SwipedOn provides essential tools for managing who enters your building and maintaining compliance.
Key Features:
- Instant notifications and evacuation management.
- Secure data storage and easy access to visitor logs.
- Health screening queries to mitigate risk.
Try SwipedOn with a free trial and experience why thousands trust this system for efficient workplace management here.
- Rippling
Best for: Employee Benefits
Rippling offers an expansive array of HR and IT solutions, with a particularly strong benefits administration system that simplifies the management of employee benefits while ensuring compliance and ease of access.
Why we value it: Rippling consolidates various employee benefits into a single platform, streamlining enrollment and management.
Notable Features:
- Efficient quote comparison and benefits enrollment.
- Seamless transfer of pre-existing coverage.
- Automatic new hire enrollments and customizable benefits templates.
Learn more about how Rippling can streamline your benefits administration here.
- Kallidus
Best for: Learning & Development
Kallidus is designed to enhance the onboarding process and ongoing employee development through a user-friendly platform that automates tedious administrative tasks.
Why it’s effective: It allows for a personalized onboarding experience that can introduce new hires to the company culture efficiently and engagingly.
Features to note:
- Automated document management and e-signature capabilities.
- Customizable employee records for better bookkeeping.
- Bulk onboarding options for rapidly expanding teams.
Optimize your onboarding process with Kallidus by starting here.
- Empuls
Best for: Employee Engagement
Empuls helps to fight disengagement by fostering an office culture through integrated social media, messaging, and rewarding mechanisms, even if the team is entirely remote.
Why we recommend it: Empuls enhances the employee experience from the initial intake to their exit, making it easier to monitor and boost engagement across the board.
Key Features:
- Built-in social media for enhanced interaction.
- Engagement surveys to identify and address workplace issues.
- A dynamic recognition system to motivate employees.
Transform your work culture with Empuls by checking out their platform here.
- Sapling
Best for: Workflow Management
Sapling excels in connecting teams, tools, and data in a single, highly customizable platform, making it ideal for large remote teams as well as smaller in-office settings.
Why it’s indispensable: It integrates with a multitude of other management tools, enhancing its utility without requiring multiple systems.
Exclusive Features:
- Comprehensive integration with platforms like Lever and Workday.
- Personalized employee profiles and organizational family trees.
- Automated onboarding and off-boarding processes.
Streamline your workflow management with Sapling here.
- Hiver
Best for: Customer Service
Hiver turns Google Workspace into a powerful customer service tool that allows teams to track, manage, and resolve customer queries directly within Gmail.
Why it excels: Hiver seamlessly integrates into Gmail, making it accessible without the need for additional training.
Outstanding Features:
- Real-time query status tracking and personalized support.
- Contextual discussions within emails to reduce internal back-and-forth.
- Detailed analytics to monitor service quality.
Enhance your customer service capabilities with Hiver by starting here.
These tools and systems are designed to address the diverse needs of modern office environments, helping Office Managers maintain high levels of productivity and efficiency across a variety of functions.
Insightly Best for: Customer Relationship Management
Whether operating a B2B or B2C enterprise, managing client relationships is crucial but challenging. Insightly, a robust customer relationship management (CRM) system, simplifies this task. It not only organizes your clients but also assists in project management. What sets Insightly apart is its ability to identify all social media profiles linked to a client’s email and its seamless integrations with applications such as Evernote and Dropbox, centralizing all your data to streamline business operations.Due.com
Best for: Invoicing
Office managers often grapple with the constant flow of invoices. Managing them efficiently can be daunting without a finance degree or a complex filing system. Due.com offers a straightforward solution to your invoicing challenges, focusing on speedy and precise bill processing, thus providing peace of mind with financial management. This online invoicing platform also features clean templates, a time tracker, and an invoice trend tracker, enhancing your invoicing processes.Google Meet
Best for: Communication
As a major player in the tech industry, Google dominates the business communication market with Google Meet. Similar to Skype, Google Meet offers a free version for basic videoconferencing needs. The Business upgrade, at five dollars monthly per user, allows for unlimited videoconferences with multiple participants, including features like screen sharing, enhancing in-house presentations. Additionally, Google Hangouts for Business enables public hangouts to showcase new products to industry leaders, with automatic YouTube upload for broader dissemination.Google Drive
Best for: File Sharing
Google Drive continues to impress as a versatile cloud storage platform that supports nearly any file type. Its collaborative features allow team members to work on documents simultaneously and observe real-time edits, eliminating delays in file sharing. This free service, with additional storage available through Google Apps for Business, streamlines document collaboration and boosts productivity.Amazon Business
Best for: Ordering
Ordering office supplies can be surprisingly time-consuming. Amazon Business simplifies this aspect of office management by offering a vast range of products from printer ink to company apparel, with the convenience of free two-day shipping. It also allows the creation of multiple user accounts with administrative control over expenditures, along with access to business-exclusive products and pricing, making it an indispensable tool for office managers.Hootsuite
Best for: Social Media Management
Even if you are not the designated social media manager, monitoring your brand’s social media presence is essential. Hootsuite is an invaluable tool for scheduling posts across more than 35 networks, tracking engagement, and extending your social reach. Its user-friendly interface and multi-user capability allow you to oversee these activities effortlessly, leaving the detailed analytics to your marketing team.ProofHub
Best for: Project Management
ProofHub offers a cloud-based project management solution that centralizes project elements, facilitating collaboration, especially among remote teams. Its extensive features include task management, online discussions, Gantt charts, calendars, and seamless integrations with tools like Freshbooks and Google Drive. The platform ensures that project delivery aligns with deadlines and budgets, supported by a native mobile app for management on the go.
This list continues to detail software that optimizes various aspects of office management, ensuring that Office Managers can handle their multifaceted role with ease and efficiency. Whether it’s through streamlining communication, enhancing employee recognition, or managing global teams, these tools are designed to make the life of an Office Manager much more manageable.
Bonus: Greetly
Best for: Visitor Management
Ever been torn between being at the reception desk and attending to other duties in the office? Greetly offers a solution that lets you manage both. This visitor management system automates guest check-ins, notifying you via various channels like voice, text, or even Slack when visitors arrive, and includes capabilities like photo capture and eSignature for visitor badges. Greetly’s ease of setup and comprehensive integrations make it an efficient tool to enhance office management flexibility.
For all your IT support needs, talk to the best IT Support company in Halesowen
Recent Posts
