Best Printers for Small Businesses
When searching for the ideal printers for small businesses, it’s essential to consider the features that align with your business needs. Key factors include the monthly duty cycle, paper capacity, wireless connectivity, and integration with cloud services. These aspects ensure that the printer can efficiently handle the demands of high-volume business use and streamline office workflows. Whether you’re seeking a portable printer for laptops or a reliable option for desktops, prioritizing efficiency, speed, and cost-effectiveness is crucial.
After evaluating over 30 printers across various categories, we’ve determined that the Canon imageCLASS MF741CDW stands out as the top choice for small businesses today. Let’s delve into this printer and our other recommended options to discover the best fit for your business needs.
Top 10 Printers for Small Businesses
1. Canon Color imageCLASS MF741CDW Printer for Small Business
Why We Like It: The Canon imageCLASS MF741CDW impresses with its intuitive, large touchscreen, smart workflow features, and exceptional printing performance. It strikes the perfect balance of reliability, efficiency, and high performance, making it an ideal choice for small business use.
Pros:
- Single-pass duplex document feeder
- Fast 28 ppm print and copy speed
- Up to 850 sheet expandable paper capacity
Cons:
- Wi-Fi connectivity can be buggy
Elevate your small business productivity with the Canon imageCLASS MF741CDW laser printer. Featuring a user-friendly 5” color touchscreen interface, this printer offers customizable workflow experiences, including print template shortcuts and preset scan destinations. With a swift 28 ppm print speed and expandable paper capacity of up to 850 sheets, it efficiently handles high-volume tasks, reducing maintenance concerns and operating costs.
2. Brother MFC-L8610CDW Printer for Small Business
Why We Like It: The Brother MFC-L8610CDW is a versatile laser printer designed for small businesses, offering rapid response times, seamless cloud connectivity, and advanced scanning capabilities for efficient file organization.
Pros:
- Direct cloud service access
- Advanced network security features
- Up to 900 sheet expandable paper capacity
Cons:
- Duplex printing is not single-pass
Empower your small business with the Brother MFC-L8610CDW printer’s impressive features. Boasting print speeds of up to 33 ppm and seamless integration with various cloud services, this printer streamlines document management tasks. Its high-capacity toner cartridges and expandable paper tray ensure uninterrupted productivity, making it a reliable choice for busy workspaces.
Why We Like It: The Epson EcoTank Pro ET-5850 offers outstanding print quality, cost-effective ink usage, and advanced features like auto-duplexing and mobile connectivity, making it an excellent investment for businesses concerned about ink costs and environmental impact.
Pros:
- Overall low running costs
- Apple AirPrint, Mopria, Epson iPrint mobile printing options
- High ink capacity with EcoTank
Cons:
- Expensive upfront
- Only average print speed at 25 ppm
Experience superior printing efficiency with the Epson EcoTank Pro ET-5850. Utilizing Epson’s innovative EcoTank system, this printer eliminates the need for traditional ink cartridges, significantly reducing ink costs and environmental waste. With exceptional print quality, wireless connectivity options, and user-friendly features, it’s an ideal choice for businesses prioritizing cost-effective, eco-friendly printing solutions.
4. Brother MFC-L2750DW Printer for Small Business
WHY WE LIKE IT: This Brother multifunction laser printer is as versatile as a small business needs it to be, with large paper capacity, fast performance, a single-pass document feeder, and the ability to create quick shortcuts to popular cloud services.
Pros Single-pass auto document feeder Direct connect with cloud and Office Suite Super high-yield cartridges yield 4,500 pages
Cons Monochrome printing only
This Brother laser printer can do it all, including print, scan, copy, and even fax. All of the features of this efficient printer are designed to give you the versatility needed for a growing business. Store up to 250 sheets of paper in its input tray and print at speeds up to 36 ppm. You can copy, scan, and fax double-sided just as quickly with its single-pass automatic document feeder, which has a great 50-sheet capacity.
The Brother MFCL2750DW also has fabulous functionality when it comes to connecting with your cloud services, devices, and preferred work programs. You can print directly from and scan directly to Dropbox, Google Drive, Evernote, and more. If you use Office, you can digitize documents into a file that’s editable in Word, Excel, and Powerpoint when you scan it. All of these convenient workflow features are accessible on the 2.7” color touch screen, which is also customizable to create the shortcuts you need. Compare this to the best printer for the home, which comes with a 35-sheet auto-loading feature and a clear, responsive touch screen.
5. HP Color LaserJet Pro M454DW Printer for Small Business
WHY WE LIKE IT: Achiever high-resolution prints while saving space with the compact HP Color LaserJet Pro. Not only does it have a small footprint, but the unit’s rich connectivity options also make it easy to conduct all print functions remotely, so you can really stash it away.
Pros Energy and toner saving features Four-color HP ImageREt 3600 resolution technology Dual-band Wi-Fi, AirPrint, and Google Cloud printing
Cons No scanner or copier
When space is a premium, you’ll be hard put to find a laser printer more compact than this HP Color LaserJet Pro, which measures just over 16” wide and less than a foot tall. Its compact size is highlighted by a sleek, modern-looking design with a bright, intuitive 2.7” color touch screen. The unit is highly energy-efficient due to features like HP Auto-On/Auto-Off and is Energy Star certified.
HP still manages to fit great modern and efficient business features into the machine, including a 50-sheet multipurpose tray, an impressive 300-sheet capacity input tray, and a 150-sheet output bin. It can handle high-volume printing with a 50,000-page monthly duty cycle. Its 1200 MHz processing speed allows it to produce documents as fast as 28 ppm. It also has reliable and secure connection options, including dual-band Wi-Fi and cloud print compatibility. Compare that to the best printer for cardstock that gives you access to integrated creative software that allows you to design your stuff before printing.
6. HP OfficeJet Pro 9025e
WHY WE LIKE IT: Achiever high-resolution prints while saving space with the compact HP Color LaserJet Pro. Not only does it have a small footprint, but the unit’s rich connectivity options also make it easy to conduct all print functions remotely, so you can really stash it away.
Pros Impressive connectivity options Tons of smart features Low operating cost and fast print speed
Cons Tilted scans with ADF scanner Initial setup can take some time
Small businesses looking for a truly smart printer will be impressed with the HP OfficeJet Pro 9025e’s mobile connectivity options, security features, and modern controls. Use your mobile device as your printer’s hub with the HP Smart App, Apple AirPrint, and Wi-Fi Direct printing. The printer’s advanced Wi-Fi technology is self-healing to ensure a strong, reliable connection. Scan documents directly to email, network folders, thumb drives, and even your preferred cloud services. The HP Smart App allows users to manage efficient workflow between their printer and devices and cloud and storage services.
You can even create Smart Task shortcuts that allow you to initiate your most frequently used operations with a single touch. The 2.7” touch screen and HP app are designed intuitively to maximize the organization of your documents and expenses electronically and wirelessly. Its dual paper trays have a combined 500-sheet capacity, so you won’t have to refill paper frequently. This printer also comes with six months of free ink refilled if you decide to activate an HP+ subscription. Compare this to the best duplex printer with an automatic document feeder you can easily copy, scan, and even fax double-sided documents.
7. Brother HL-L5100DN Printer for Small Business
WHY WE LIKE IT: The Brother HL-L5100DN offers the fantastic efficiency and performance you expect from a monochrome laser printer, with accommodation for up to 1,340 sheets of paper storage while printing at speeds up to 42 ppm.
Pros
- Sharp 1220 x 1200 dpi resolution
- Quick 7.2 second print response time
- Produce up to 8,000 from one high-yield toner
Cons
- No scanner or copier
The Brother HL-L5100DN printer is a fast and efficient machine that makes it one of the best monochrome laser printers available for small business use. You’ll get super-efficient use of consumables with auto duplex printing and the availability of high-capacity toner that yields up to 8,000 pages. Its efficient performance extends to speed and volume, as it produces up to 42 ppm and can accommodate 520-sheet capacity paper trays in addition to a 50-sheet multipurpose tray. You can extend its capacity up to 1,340 sheets. As such, it’s fantastic for high-volume print jobs while still maintaining sharp printing quality for text and graphics up to 1200 x 1200 dpi.
Users can easily print wirelessly just by connecting to your network. It is also compatible with Apple, Android, Amazon, and Windows operating systems for convenient mobile device printing. You can still protect your data, usage, and settings with a wide range of security features that you can manage for up to 100 users or groups. And if you’re a student, you will want to invest in the best printer for students that offers convenient management of printing functions and monitors ink levels. If you have a Mac that uses iOS, you should consider the best printer for Mac as another compatible option.
8. Canon PIXMA TR7020a All-in-One Wireless Color Inkjet Printer
WHY WE LIKE IT: The quality you get from this Canon PIXMA is above its price range, highlighted by its 2-cartridge hybrid ink system that produces up to 4800 x 1200 dpi resolution prints. You can easily print, scan, copy, and fax using its front tray, rear tray, auto document feeder, and flatbed scanner.
Pros
- Bluetooth wireless duplications
- Compact and lightweight under 20 pounds
- Tilt-out smart color touchscreen
Cons
- High-volume production can be slow
- No memory card support
You can’t beat the price point of the Canon PIXMA TR7020a inkjet printer for a small office or home office on a budget. This machine fits multifunctional print, scan, copy, and fax features in a compact unit. Still, it offers front and rear paper support and a flatbed scanner and copier.
In addition to versatility, this Canon PIXMA offers an impressive print quality of up to 4800 x 1200 dpi resolution using a 2-cartridge hybrid ink system. This means that you can produce impressive, professional-quality business cards, presentations, color pages, and reports when needed. This printer includes impressive advanced connectivity options for its class, including high-speed USB, wireless LAN, Wi-Fi, and Bluetooth 4.0. And with the best printer ink, you’ll get unrivaled quality every single time.
9. Brother MFC-L8905CDW Printer for Small Business
WHY WE LIKE IT: With a fast printing speed, competitive operating costs, and excellent text printing quality, the Brother MFC-L8905CDW is an ideal choice for small businesses needing a reliable AIO printer. Plus, it’s loaded with tons of extra features, connectivity options, and expandable paper capacity.
Pros
- 33 ppm print speed
- Single-pass ADF handles 70 pages
- Always up-to-date with latest security features
Cons
- Image print quality isn’t the best
The Brother MFC-L8905CDW is a competent color laser AIO printer perfectly suited for small- to mid-size businesses. Its ability to print upwards of 33 pages per minute is impressive enough, but it also prints text with superb definition and quality. Keep in mind, however, this printer cannot print color documents with nearly as much speed or quality. If you’re focused solely on text documents, though, you shouldn’t have a problem.
The Brother printer is also jam-packed with tons of features, including a 70-page single-pass automatic document feeder and extensive connectivity options. These include Wi-Fi, USB, and Ethernet, as well as mobile connectivity through AirPrint, Google Cloud Print, Mopria, and more. Another unique feature of this printer is the expandable paper tray. By default, this Brother printer can hold 300 sheets of paper, but you can purchase add-on cassettes to increase the capacity to up to 1,300 sheets of paper. Consider comparing this with the best large format printer that features two 250-sheet high-capacity paper feeding trays as well as a rear input tray.
10. Canon Color imageCLASS MF753Cdw Printer for Small Business
WHY WE LIKE IT: This Canon all-in-one color laser printer is an excellent choice for offices that seek an advanced, customizable, and smart user experience. The printer boasts a large, 5” touchscreen that enables you to access, control, and personalize nearly every one of the printer’s features and functionalities.
Pros
- Intuitive and easy user experience
- Fast printing with low maintenance
- Tons of connectivity options
Cons
- Can take a minute to warm up
- Color ink cartridge replacements are expensive
The Canon Color imageCLASS MF753Cdw is a powerful and incredibly capable color laser printer that offers a user experience like none other. For starters, it provides a large five-inch touchscreen that gives you easy access to nearly everything the printer has to offer. You can create a custom application library to connect with and create one-touch shortcuts to your most-used platforms and cloud services. You can easily customize settings with the touchscreen as well. If you’re looking for a superb user experience, you can’t go wrong with this Canon printer.
The Canon also performs really well when printing. With a print speed of up to 35 pages per minute and a quick first print of around seven seconds, you’ll be up and running in no time. On top of a fast print speed, this laser printer also offers automatic duplex printing and single-pass scanning. You’ll also get extensive connectivity options, including Apple AirPrint, Mopria, and Canon PRINT Business, to name a few. Just like the best laser printer that also has fast, reliable dual-band Wi-Fi and Bluetooth connectivity options, as well as user control and management options through the HP Smart App. To get a printer that can help you create bold canvases, artwork, and posters.
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